Job Description

Job Description

Job Description

Job Title: Special Events Manager

Department: Philanthropy

Classification: Exempt Salaried

Supervisory responsibilities: No

Reports to: Chief Philanthropy Officer

Position Summary:

The Philanthropy Special Events Manager has primary responsibility for coordinating the logistics of Philanthropy and other school and community special events throughout the school year.

Education & Required Experience:

• Bachelor’s Degree
• 3 years of special events experience with a nonprofit
• Advanced computer skills, with proven proficiency in Microsoft Office
• Effective communication with all constituents in a school environment, both verbal and written
• Ability to multitask with a variety of people in a fast-paced environment and meet deadlines
• Project management skills with proven attention to detail and strong organizational skills
• Capacity to apply common sense, understanding, and carry out instructions in written and oral form.
• Ability to ascertain which people may need immediate assistance and to act accordingly

Job Duties & Responsibilities:

Overall coordination of the logistics for special events including venues, caterers, rentals, contractors, decorations, and AV equipment.

• Prepare list of duties, recruit, and manage of volunteers who assist in producing special events.
• Prepare and maintain mailing lists for save the date notices, underwriting packets, invitations, and in collaboration with the Chief Philanthropy Officer (CPO), create prior to even the schedule of post-event thank you and engagement communications
• Coordinate printed materials design, printing, and delivery
• Update event spreadsheets daily
• Coordinate the recruitment and duties of volunteers for special events
• Organize special event committee meetings, take notes, and create after meeting action reports
• With the input of SPSCC Headmaster, CPO, and event volunteer leaders, coordinate the acquisition of speaker, chair, and host gifts
• In collaboration with SPSCC Marketing & Communications and outside agencies, create PR materials for each event
• Prepare regular status reports
• Special events include Destiny Awards Luncheon, 1600 Luncheons, Fall event, Friends of St. Philip’s Luncheon, Grandparents’ Day, and Christmas, Alumni, and Easter Chapels
• Other duties as assigned

Desired Interpersonal Skills

• Effective communication with all constituents in a school environment, both verbal and written
• Ability to multitask with a variety of people in a fast-paced environment and meet deadlines
• Project management skills with proven attention to detail and strong organizational skills
• Capacity to apply common sense, understanding, and carry out instructions in written and oral form.
• Ability to ascertain which people may need immediate assistance and to act accordingly

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Sitting, walking and standing for an extended period of time are required functions of the role. A person must exhibit manual dexterity, hear and understand speech at normal levels; speak in audible tones so that others may understand clearly. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. A person must be able to attend events on and off campus, this includes activities on some evenings and weekends. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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